Langtree.Net

Community Site for Langtree Parish, North Devon

Parish Hall

Our A.G.M was held in December where the following were elected
 
Pat Mitchell  - Chairman
Geoff Bond  -  Vice Chairman
Sylvie Smith -  Treasurer  tel 601485 
Sue Lee          Secretary  tel 601602

 
Our accounts for the year ending 30th Setember have been sent to the auditor and at the time of writing have not yet been returned . However our Treasurer reported another successful year with our bank balance increasing by over £10000 despite purchases including carpet, blinds, oven, gravel and fridges of over £9500. Running costs including all utilities . hall insurance and cleaning amounted to over £10000. The audited accounts will be published as soon as thet are received. It is hoped that we will be ablre to use some of the bank balance to extend the small commiittee room and also to introduce some energy saving features into the building such as PVC's for generating electricity.
 
Some of the planned events before Christmas were cancelled due to the snow. These included a carol concert as many of the singers were unable to get out of their drives. Christmas Whist was also cancelled but this has been rescheduled for 27th January. Our Christmas lunch was well attended , Thankyou to all who helped in any way especially those who contributed to the fantastic array of desserts .The Christmas Auction was a lot of fun with £2000 being made on donated gifts and promises. £1000 has been sent to Devon Air Ambulance and £1000 to Church Roof Fund.
 
Events over the next 3 months are

·        Saturday 5th February   Walking Group Meet at Parish Hall 11am

·        Friday 11th February - Harmony Choir and Supper. This is in aid of the Church Roof Fund. Tickets £7.50p to include 2 course supper served at 7.30pm followed by the choir.

·        Thursday 17th February  Whist Drive 8pm £2.00

·        Saturday 26th February  Wine and Wisdom organised by Langtree Parents Teachers at 7.30pm

·        Saturday 5th March        Walking group Meet at Parish Hall 11am.

·        Saturday 5th March        Wine and Wisdom organised by Rotary of Torrington at 7.30pm

·        Sunday 13th March        Sunday Lunch 3 course £12.50 to include glass of wine or orange juice. Under 5's free , Primary School children £5.00  Lunches from 12.30pm

·        Thursday 17th March       Whist Drive 8pm £2.00

·        Saturday 26th March      An evening with Johnny Cowling. A talented singer and comedian. A great night guaranteed. Start 8pm Buffet supper at 9pm £10.00 Book 601602

·        Sunday 27th March       Big Breakfast in aid of North Devon Hospice. Big breakfasts all over North Devon this weekend. From 9am to 12 noon. Full breakfast £5.00 Bookings preferred! Tel 601602

·        Friday 8th April             Country and Western Night from 8pm. Phone Pat Dowson on 601495

200 Club Winners

October 2010

1st

120

L Kirk

£30

2nd

313

Mrs Andrews

£20

3rd

225

T Palmer

£12

4th

21

S Hood

£5

November 2010

1st

288

J Mills

£30

2nd

55

G Carswell

£20

3rd

85

H Dick

£12

4th

198

S Horn

£5

December 2010

1st

212

L Westall

£30

2nd

75

J Mitchell

£20

3rd

149

B Jordan

£12

4th

---

C Gallaway

£5

January 2011

1st

 

 

£30

2nd

 

 

£20

3rd

 

 

£12

4th

 

 

£5

Parish Hall Management Committee


  • Chair - Pat Mitchell
  • Vice-Chair - Geoff Bond
  • Secretary - Sue Lee (01805 601602)
  • Treasurer - Sylvia Smith (01805 601485)
  • Booking Secretary - Sue Lee (01805 601602)
  • Advertising - Sylvie Smith

 

Charity Number 1068242

 

Rules and Conditions (Occasional Use)



The conditions below apply to occasional bookings. Failure to comply may result in the loss of all or part of the deposit paid. Additionally, the hirer might not be allowed to hire the hall again. 

Fees - The fee and deposit must be paid in full, prior to the event - Bookings are made through the Booking Secretary 

Once the availability of the Hall is confirmed, a booking form will be sent to the hirer. It must be completed and returned to the Booking Secretary, with the fee and deposit. The Booking Secretary will return a copy of the form, which acts as a receipt. The Hall will usually be opened at the agreed start time but special arrangements for the hirer to collect/return the keys may be made. The deposit is usually made by a separate cheque. After the event the cheque will be returned to the hirer on the booking form. If there are any charges deducted from the deposit, a cheque for the remainder will be returned by post. 

Health and Safety 

The Hall is as safe as can reasonably be expected. It is the responsibility of the hirer to ensure that it is used safely. In particular ; 

  • Instructions for the use of the cookers and dishwasher must be adhered to 
  • The number of people in the Hall must not exceed 250 at any one time. 
  •  Fire regulations require that when the Hall is in use all exists must remain clear at all times. 
  • There must be no smoking within the building except in the Bar area. (This will be reviewed in line with Government legislation) 
  • Any damages or breakages must be reported to the Booking Secretary or Secretary as soon as possible after the incident and the cost of making good such damage or breakages may be taken from the deposit. If any hazards are found when using the Hall or the Hall is unsatisfactory in any way it should be reported to the Booking Secretary or Secretary as soon as possible or by writing the faults in the book in the kitchen. 
  • Skateboards or roller skates are not permitted in the building 
  • Crockery if used, must be washed and replaced. The cookers must be left clean, all tables wiped down before storing and ALL RUBBISH TAKEN AWAY FROM THE HALL. 
  • The Hirer is responsible for good order and behaviour and must not sub-let or transfer the booking to another party. 
  • The premises shall not be used for any purpose other than that for which permission has been granted. 
  • At the end of any period for which the Hall is hired, the Hirer shall clear it of all equipment, which has been brought in. The tables and chairs should be returned to their original places. All lights must be turned off and the Hall left in a clean and tidy condition. Cleaning materials, brooms and vacuum cleaner can be found in the cleaner's cupboard in Reception. By agreement with the Booking Secretary it may be possible for Hirers to return to the Hall on Sunday mornings to finish tidying if required. 
  • Any spillages of liquid on the main hall floor should be wiped up immediately. Persistent marks must be removed by using a weak solution of WASHING UP LIQUID only. 
  • Before leaving the Hall it must be securely locked at all points of access 
  • The Management Committee accepts no responsibility for personal belongings including coats and clothing left in any part of the building. 
  • The Hall Committee has their own Premises license for the sale of alcoholic drinks. Weddings and private parties are required to use the bar provided by the Committee. Charities may use the temporary bar facilities but are responsible for obtaining the relevant license. 
  • The Committee reserve the right to cancel the hiring in the event of the Hall being required for an emergency, Governmental or any such other business, in which event the Hirer shall be entitled to a full refund of the deposit paid. 
  • The scale of charges may be revised at any time at the Management Committee's discretion 
  • The Hirer and/or their invitees shall not cause any nuisance or annoyance to the occupiers of adjoining property or do any act or thing which may cause damage to such adjoining properties. 
  • Rehearsals which involve the playing of amplified music shall not start before 9.30 am. 
  • The Hirer hereby acknowledges that it is an offence to cause or permit to be caused any noise amounting to a nuisance and agrees that during any function when amplified music is played, steps are taken to ensure that the volume is maintained at a level, which will not cause a nuisance to the inhabitants of the neighbourhood. IN NO CIRCUMSTANCES IS MUSIC TO BE PLAYED AFTER 12.00 midnight Sunday Thursday and after 1.00 am Friday - Saturday. 
  • - Live or recordred music shall not be played outside the premises. 
  • - The event organisers shall ensure that all doors and windows remain closed after 11.00 pm when live or recorded music is being played in the Hall. 
  • The Hirer will personally ensure that when persons leave the Hall during or after a function they will do so in a quiet and reasonable manner. Children should not be allowed to run loose outside the Hall at any time 
  • Unless otherwise arranged, keys must be returned immediately after hire to the Booking Secretary 
  • The Management Committee's decision as to the application of these Terms and Conditions shall be final and conclusive 

HIRE RATES


Main Hall Parish Outside
Morning Session 9am - 1pm 15 20
Afternoon session 1pm-6pm 20 25
Evening session 6pm- Midnight 35 50
All Day & Evening 120 150
After midnight 8 per hour
Kitchen
Full Kitchen per event 25 30
Part kitchen (depending on numbers and energy usage) 10/15 20/30
Children's Party (3hrs) 20 25.00
Committee Room per session 8 12
Skittle Alley 6
Sports Hire max 2 hrs 5.50/hr 5.50/hr
Temporary Bar Facilities 20 25
Wedding Hire (inc use of all facilities) 250 300